Last updated: August 20, 2026 · Effective: August 20, 2026
These Terms of Service ("Terms") govern your access to and use of Atlas Systems (the "Service," "we," "us," or "our"), a business management application for resale and inventory-based businesses. By creating an account, accessing, or using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.
The Service is operated by Atlas Operating Systems, based in New York, New York, United States. If you are using the Service on behalf of a company or other legal entity, you represent that you have the authority to bind that entity to these Terms.
1. Eligibility
You must be at least 18 years old, or the age of legal majority in your jurisdiction, to use the Service. By using the Service, you represent that you meet this requirement and that you are not barred from using the Service under the laws of any applicable jurisdiction.
2. Description of the Service
Atlas Systems provides tools for inventory management, sales tracking, invoicing, basic accounting, customer relationship management, and an AI-assisted business analyst feature ("Atlas AI"). The Service is offered in one or more subscription tiers, each with different feature sets and usage limits as described on our pricing page at the time of purchase.
We may add, modify, or remove features at our discretion. We will make reasonable efforts to notify you of material changes that reduce functionality you are actively paying for.
3. Accounts
To use most features of the Service, you must create an account. You agree to:
- Provide accurate, current, and complete information when creating your account;
- Maintain the security of your password and accept responsibility for all activity under your account;
- Notify us promptly at team@atlasossolutions.com if you suspect unauthorized access to your account;
- Not share your account credentials with any person or entity not authorized under your subscription plan.
We are not liable for any loss or damage arising from your failure to safeguard your account credentials.
4. Subscriptions, Billing, and Cancellation
Certain features of the Service require a paid subscription. By subscribing, you authorize us (or our third-party payment processor) to charge your chosen payment method on a recurring basis (monthly or annually, as selected) until you cancel.
- Free trials. If we offer a free trial, your subscription will automatically convert to a paid plan at the end of the trial unless you cancel before the trial ends.
- Price changes. We may change subscription pricing with at least 30 days' notice to your account email. Continued use of the Service after a price change takes effect constitutes acceptance of the new price.
- Cancellation. You may cancel your subscription at any time through your account settings. Cancellation takes effect at the end of your current billing period; we do not provide prorated refunds for partial billing periods except where required by law.
- Refunds. Except as required by applicable law or as separately stated in a written refund policy we publish, all fees are non-refundable.
- Failed payments. If a payment fails, we may suspend your access to paid features until payment is resolved. We will attempt to notify you before suspension.
5. Acceptable Use
You agree not to:
- Use the Service for any unlawful purpose, or to store or transmit content that infringes another party's intellectual property or privacy rights;
- Attempt to gain unauthorized access to the Service, other users' accounts, or our underlying systems and infrastructure;
- Reverse engineer, decompile, or attempt to extract the source code of the Service, except where applicable law expressly permits this despite this restriction;
- Use the Service to build a competing product;
- Interfere with or disrupt the integrity or performance of the Service, including through excessive automated requests;
- Use the Atlas AI feature to generate content that is unlawful, harassing, fraudulent, or that attempts to extract our underlying prompts, credentials, or system configuration;
- Resell, sublicense, or provide access to the Service to third parties outside the scope of your subscription plan.
We reserve the right to suspend or terminate accounts that violate this section, with or without notice, depending on severity.
6. Your Data and Content
"Your Content" means the business data you input into the Service — including but not limited to inventory records, sales records, customer information, invoices, vendor information, and notes.
- Ownership. You retain all ownership rights to Your Content. We do not claim ownership over your business data.
- License to us. You grant us a limited, non-exclusive license to host, store, process, and display Your Content solely as necessary to provide and improve the Service to you.
- Your responsibility. You are solely responsible for the accuracy, legality, and appropriateness of Your Content, including ensuring you have the right to store any customer or third-party personal information you enter into the Service.
- Export. You may export Your Content at any time in the formats made available within the Service (currently JSON backup and CSV export for supported record types).
- Deletion. Upon account termination, we will retain Your Content for a limited period (see our Privacy Policy) to allow for reactivation or data recovery requests, after which it will be deleted in accordance with our data retention schedule.
7. AI Features (Atlas AI)
The Service includes AI-assisted features that use third-party large language model providers (currently Anthropic) to generate responses based on your business data. By using these features, you acknowledge and agree that:
- Relevant business data (which may include inventory, revenue figures, customer names and notes, and vendor information) is transmitted to our AI provider to generate a response, as described in our Privacy Policy;
- AI-generated content may be inaccurate, incomplete, or inappropriate for your specific circumstances, and should not be relied upon as financial, legal, tax, or professional advice;
- You are responsible for independently verifying any AI-generated recommendation, calculation, or suggestion before acting on it;
- We do not guarantee the availability, accuracy, or performance of AI features, which depend in part on third-party infrastructure outside our control.
8. Intellectual Property
The Service, including its software, design, branding, and underlying technology, is owned by us or our licensors and is protected by intellectual property laws. Except for the limited rights expressly granted to you under these Terms, we reserve all rights, title, and interest in the Service.
9. Third-Party Services
The Service may link to, integrate with, or rely on third-party services (including payment processors and AI providers). We are not responsible for the practices, content, or availability of third-party services, and your use of them may be subject to their own terms and privacy policies.
10. Disclaimers
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE, OR THAT ANY CALCULATIONS, REPORTS, OR AI-GENERATED CONTENT WILL BE ACCURATE OR SUITABLE FOR YOUR PURPOSES. THE SERVICE IS NOT A SUBSTITUTE FOR PROFESSIONAL ACCOUNTING, TAX, OR LEGAL ADVICE.
11. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE AND OUR OFFICERS, EMPLOYEES, AND AFFILIATES WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, REVENUE, DATA, OR BUSINESS OPPORTUNITY, ARISING OUT OF OR RELATED TO YOUR USE OF THE SERVICE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OUR TOTAL AGGREGATE LIABILITY FOR ANY CLAIM ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICE WILL NOT EXCEED THE AMOUNT YOU PAID US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.
Some jurisdictions do not allow the exclusion or limitation of certain damages, so some of the above limitations may not apply to you.
12. Indemnification
You agree to indemnify and hold us harmless from any claims, damages, losses, liabilities, and expenses (including reasonable attorneys' fees) arising out of your use of the Service, Your Content, or your violation of these Terms or applicable law.
13. Termination
You may terminate your account at any time. We may suspend or terminate your access to the Service, with or without notice, if we reasonably believe you have violated these Terms, if required by law, or if we discontinue the Service. Upon termination, your right to use the Service ends immediately, though certain provisions of these Terms (including Sections 6, 10, 11, 12, and 15) will survive termination.
14. Changes to These Terms
We may update these Terms from time to time. If we make material changes, we will provide notice through the Service or by email to your account address before the changes take effect. Continued use of the Service after changes take effect constitutes acceptance of the revised Terms.
15. Governing Law and Disputes
These Terms are governed by the laws of the State of New York, United States, without regard to its conflict-of-laws principles. Any dispute arising out of or relating to these Terms or the Service will be resolved in the state or federal courts located in New York, New York, and you consent to the personal jurisdiction of such courts.
[OPTIONAL: If you intend to require arbitration or a class-action waiver, that clause needs to be drafted separately with counsel, as enforceability varies significantly by jurisdiction and requires precise language.]
16. Miscellaneous
If any provision of these Terms is found unenforceable, the remaining provisions will remain in full effect. Our failure to enforce any right or provision will not be considered a waiver of that right. You may not assign these Terms without our written consent; we may assign these Terms in connection with a merger, acquisition, or sale of assets. These Terms constitute the entire agreement between you and us regarding the Service.
17. Contact
Questions about these Terms can be directed to team@atlasossolutions.com.
This document has been completed with the operator's details but has not yet been reviewed by a qualified attorney. Confirm before relying on it: (1) that the operating name matches the registered legal entity exactly, including any “LLC” or “Inc.” suffix; (2) whether a physical contact address is required for your customers, app-store listings, or applicable consumer-protection rules; and (3) that the governing-law and venue choices are appropriate.